How to bring your data into AI4Padel

If you dread switching software, the word “migration” is probably why. Fair enough: migrating sounds like a week with the club running at half speed, records lost along the way and a jump you cannot undo.

With AI4Padel there is no migration. It imports your player spreadsheet, or it starts from zero if you run the club from memory and a notebook. And if you ever switch it off, your club stays exactly as it was.

These are the two ways to start, with what you will see on screen in each one. And at the end, what happens if you ever leave.

Padel club office with a laptop, printed spreadsheets and a racket on the desk

Your data already exists: in a system, in a spreadsheet or in your head.

From your spreadsheet

Most clubs keep their players where they always have: a spreadsheet that started as a list of phone numbers and now has columns only its author understands. It works as-is. In the players screen there is a button, “Import from a file”, that opens a four-step window. The first screen, “Import players, step 1 of 4”, states the rules before you upload anything:

An Excel or CSV exported from wherever you keep it is fine. No required format: there is no template to fill in and no columns to rename first.
We recognise the columns and you review them before anything is imported. AI4Padel proposes which column is the name, which the phone, which the level; you confirm or correct. If your level column is called “Cat.”, no problem.
Up to 16 MB and 25,000 rows. Plenty for a club’s player file. If yours is bigger, write to us and we will look at it together.
Nothing is saved until the final step. Close the window at step two and not a single record has come in.

“Import players, step 1 of 4” window: accepts Excel or CSV in any format, with a column review before anything is imported

The first step of the import: rules up front, before the file is even uploaded.

Two more details worth knowing. One: duplicates are recognised by phone number, so if you add twenty rows next month and upload the same file again, nobody comes in twice. Two: people who arrive from a file will not receive promotions unless the permission column says so. Cautious by default: nobody gets marketing just for being in a spreadsheet.

What about Playtomic?

They coexist, each doing its own job. Playtomic keeps doing what it does well, bringing you outside players you didn’t know, and nobody disputes that. Your regulars, the players who already fill your courts every week, come into AI4Padel from your player spreadsheet. The two tools don’t step on each other; why they don’t compete for the same job is explained in the comparison.

From scratch

If you run the club from memory and a notebook, you are not missing anything: AI4Padel acts as the agenda from day one. Courts created, opening hours set and players loaded in under ten minutes, tested with a club built from an empty database. What an ordinary day looks like from there, hour by hour, is in the demo in writing.

Every value with its origin

However your data comes in, each player’s card says where every value came from. It was imported from your file, or the club set it.

Adrián Nieto’s player card: his contact details, which messages he accepts, when he plays with the source of each value and his real hours, his personal details, level, position and hand, and who he has played with

A player’s card: under his hours and his position, “De la importación del 28 de septiembre” (from the import on 28 September).

Why does it matter? Because when AI4Padel proposes players who fit an open spot, each name comes with its reason: “Level 3.00, compatible with this match”. That reason depends on the data behind it. With the origin visible you know whether that 3.00 was in your file or was set by your coach, and you decide with that in view.

If you ever leave

The WhatsApp number belongs to the club: every message leaves from your phone and your players answer you, not us. The conversations stay in your WhatsApp. Each player’s card, when they really play, who they play with, when they can’t, is yours too. If you leave AI4Padel tomorrow, we hand you your data and your club carries on as it was, and your spreadsheet is where it always was.

No lock-in period. Our job is to make staying worth it every month, not to tie you to a contract.

Is your case one of the odd ones? A spreadsheet with columns only you understand, or years of players living inside another program? Book a 15-minute demo and we will go through it with your data on the table.